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School-Wide Standards and Procedures

The School of Undergraduate Studies (UGS) values assessment and its use across all programs and university-wide initiatives. To ensure that all UGS staff are using best practices for conducting assessment and communicating data effectively, please see below for the list of standards that all UGS programs are encouraged to follow.

Assessment Planning & Reporting

1. Each program contributes to the school-wide assessment plan, ONE UGS. Programs also have an assessment plan and logic model that includes the ONE UGS goal(s) supported by the respective program(s), local Annual Measures, and any additional assessment goals that are unique or specific to the program. Please report any changes to program assessment plans or logic models to the UGS Assessment Office.

2. Annual program assessment plans and reports for institutional accreditation purposes are created in collaboration with appropriate program leadership and staff and submitted in TracDat by the UGS Assessment Office according to the university deadlines. Learn more.

3. Annual program assessment infographics are developed by the UGS Assessment Office in collaboration with appropriate program leadership and staff.

4. UGS staff use standardized best practices for analyzing and reporting quantitative and qualitative data that will be publicly presented, published, or used to determine program impact or changes. Please submit a Project Request Form for assistance. Projects will be handled on a case-by-case basis.

Assessment Management

5. Staff who have primary responsibility for the program are engaged in assessment planning, implementation, analysis, and decision-making.

6. All UGS programs must have a process in place to ensure that assessment plans are implemented and results are accurately documented in a timely manner.

7. UGS staff follow standardized procedures for developing and administering assessment materials. The following materials should be reviewed or approved (on a case-by-case basis) by the UGS Assessment Office before they are administered or submitted to intended stakeholders for purposes related to measuring program outcomes, conducting program assessment,or research:

  • Surveys administered to students
  • Focus group or interview protocols
  • IRB applications and materials

To request assistance or schedule a review of assessment materials please submit a Project Request Form.

8. All assessment efforts must follow FERPA and university policies and guidelines to protect the privacy of participants involved in UGS assessment or research initiatives. Learn more.

Training and Professional Development

9. Staff engaged in assessment planning, implementation, analysis, and decision-making are encouraged to develop their assessment-related knowledge, skills, and abilities. The UGS Assessment Office provides professional development trainings, workshops, consultations, and other resources to promote the use of best practices.

For questions, please contact UGS Director of Assessment and Professional Development, Dr. Jennifer Nailos.